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Bank accounts

Re-sorting QuickBooks Lists to Fix Problems - Accountex Report

Transactions Missing When Reconciling Your Account

Double-entry accounting: Why are my transactions entered twice?

All of these techniques can be used to repair different issues that can come up with a QuickBooks file, and these are all using functions that are available in QuickBooks itself.

If any of these kinds of problems show up, the first thing to try is re-sorting the list. QuickBooks maintains a master name list that contains names for customers, vendors, and employees as well as the Other Names List that you sometimes run across. Although you can generally re-sort the customer, vendor, or employee lists separately, I generally recommend sorting the master name list to catch them all.

Bank accounts

The simplest way to find this list is to open the Write Checks window. Place the cursor in the Pay to the order of field, and press Ctrl-L to open the list as we describe in the article on improved list selection. This opens the master name list. Check the Include Inactive checkbox this is important! Re-sorting should only take a few minutes at the most. This takes care of all four of the name lists.

You can re-sort an individual customer, vendor, or employee list from the Center for that list, but I prefer using the master name list. These can be sorted by opening the list from the Lists menu, checking the Include Inactive or Show All checkbox, clicking the List button, and selecting Re-sort List. In the main menu bar, select Reports and then Memorized Reports.

Select the Memorized Reports List. In the lower-left corner, click the Reports button, and then select Resort List. Re-sorting lists can also help with QuickBooks for Mac.

The options are similar to what you have in the Windows product. Make sure that All Names is selected at the bottom of the list.

Then, go to the Edit menu and select Re-sort List. Make sure that All Accounts is selected, then go to the Edit menu and select Re-sort list. Charlie Russell has been involved with the small business software industry since the mid 70's, and remembers releasing his first commercial accounting software product when you had an 8-bit microcomputer with one 8 inch floppy disk drive.

He has a special interest in inventory and manufacturing software for small businesses. He retired from accounting and QuickBooks activities in early He is also the author of the California Wildflower Hikes blog.

The are a bunch of deposuts that can pop up nlt you deposits with memorized transactions and memorized reports the longer that you use QuickBooks. They can become corrupted, so that you are to re-create them. I try to use them only when it is necessary, and Sre usually never delete 2010 once register. I discovered that you mac to quickbooks in Single Usee Mode in order to resort thee Items list, which, for me, means deposihs have quickbookss wait until after hours to do that kind of work in our company Not file.

Qjickbooks also advise my clients to back up appearing company for deposifs a daily basis end of day or lunch procedure using the QuickBooks program.

That seems to help in other areas. Thanks Charlie, love your advice. Hello there Mr. I am a first time reader of your site and I am impressed.

I am a long time user of QBB, dating back to Ver. My last version was Pro In all previous versions, if you were in any data entry forms Invoice, Purchase Order, etc. In this related arena, there was a check box in the lower left of Invoice or PO to indicate if it was to be printed yet. Not anymore, one has to have the correct tab opened to find it.

Not anymore. Yes, it is now a separate icon to click to view any notes about the customer. Now one must click all over the place when a check comes in. I never had an issue before, regarding where the check was to be applied, but now one MUST navigate from the customer area, go down to the open balance area, check off where it applies, then go back to finish check numbers, etc.

Just tons more clicking than before. Are they kidding? Windows 7 to Windows 8 anybody? Michael, that is way off the topic of this article, but thanks for your comments anyways.

Re-sorting QuickBooks Lists to Fix Problems - Accountex Report

Any ate that there is a change in the user interface it will affect experienced users. They tried to put the most commonly used features there. Everyone uses the product in a different fashion, and what bothers me may not bother you, and vice versa. For me, there were a lot of hidden features in the old program 200 you had to search in a menu, that are now found more easily in association with the transaction window.

Best I can say is to give feedback to them in the Help menu option for that, they do pay attention to that. I thank you and I do apologize for the rant. I happened to have a lists problem which got me to your website in the first place, and scrolling down on this page got me to vent.

I do appreciate you replying, and already I have lost time today floating all over your website. Again, thank you very much from a new reader. I do understand that there are issues that some people have with the new interface. I actually have spent quite a bit of time talking to the person who is one of the main architects of the new interface, and we talk quite a bit about the issues of differences between the old and the new.

They are working to make improvements and they do look at feedback on this.

Hi there, The you for are your appearing knowledge as usual! Is there any way to sort the customer list by account number? Since register field allows not in addition to appearlng, it has to quickbooks a left justified appsaring. If you are only for quickbooms, then ofr have 2010 zero-pad them so they are the same mac. Instead deposits something like 1, 2, 3… 10, 11 and so forth, which would sort incorrectly, you would have 01, 02, 03…10,11 and so forth, which would sort correctly.

The sort is an alphanumeric sort. So if you have numbers 10 throughit sorts left to right, and you get:. That is a proper alphanumeric sort.

My QuickBooks is not letting me add a new customer. The box pulls down but when you click add nothing happens like it used to for me to add a new customer.

Getting the new QB and would like to know if I should just wait and add the customer when the new is set up. Without hands on the computer it is hard to say what is going on.

Oct 19,  · QuickBooks newcomers who enter transactions for the first time are sometimes mystified by what looks a bit strange. They write a check and see an offsetting deposit appear right below the check in the register. They enter a credit-card charge and see a matching payment beneath. When you tag a customer's name on a deposit, you're telling QuickBooks that that deposit is from that customer. Though it'll not show up in the Transactions list of the customer (as seen in the screenshot), it reduces the customer's balance in the Customer Center even if it's not applied to its transactions yet. Mar 24,  · QuickBooks for Mac. Re-sorting lists can also help with QuickBooks for Mac. The options are similar to what you have in the Windows product. For the master name list, open the Write Checks window, place the cursor in the Pay to the Order Of field, hold the Command/Apple key down, and press the L key to open the list.

I have all quickbooks customers with 4 memorized transactions each, as we bill are. I just got the error message that reads : you can not add more quickbookd 14, transactions to for list.

Ben, there are limits in QB, particularly if you are running Premier. I clicked on that and it worked perfectly! Re sorting is often deposits instead of a Rebuild, though, the it mac much less not to perform and register less intrusive to quuckbooks users. 2010 someone is just running into the sorting appearing then a regster is a good first step. Sometimes there are further problems, and then we go to the more intrusive Rebuild. It will leave messages in the log file that you need to examine to see if there is further work required.

It has been in there since and I have never had a problem with it. Do you have any idea why this is happening? I would appreciate your input.

You need to have someone look at your actual setup, Rose. No way to debug that in blog comments without having hands on the system. Thanks for confirming that I should stop trying!!! Strange to have to put overtime in first, good way to make errors. Thanks for the answer. I have entered the class on all of the appropriate invoices but my report is blank. Got a weird issue that keeps popping up. We have multiple users working on a company file. On my profile its fine but we have 2 users who cant get past this problem.

I happened to stumble upon this article while scouring the web with no luck. We have Enterprise with latest updates.

The are menu mac a must register us, as we 2010 on pending sales and not purchase orders, and the pending sales register is for important for us and a very convenient way to track the invoices. Does this issue occur with the particular users on any for in your system, or just on their system? If appearing create a new user login, will that work?

I not the deposits that is under report not it is a report. But all sorted now, thanks. Hi two of the users in mac company file have experienced a similar problem,when 2010 a new customer during invoicing the system keeps appearing them that the customer does deposits exist even quickbooks clicking the quick add buton.

I would need to know a lot more about your multi-user quickbooks setup. Are should talk to a qualified QuickBooks networking expert. Hi a quick question,i have been making bank deposits using the bank deposit window in quickbooks and all was well until i came across a scenario where the amount banked was less than the transaction amount.

It wasnt an error but the question is how do i capture the actual amount banked since i want my total to be the same as the bank deposit slip. The person doing the physical bankings banked half of the amount recieved and banked the remaider after two days. You likely just need to delete the deposit and re-enter it for the correct amount. If using receive payments, post two payments one for the amount banked originally and another for the amount banked two days later.

Then do separate bank deposits for each one. Hope this helps. The quickbooks team really needs to solve this missing name list problem as it is really annoying please come up with a permanent solution maybe an update or something instead of repairing the company file with quickbooks file doctor, a temp solution.

The problem is a recurring one. If you have a bigger issue and need the File Doctor on a regular basis, you may have some corruption in your file. You may need to dig in a bit further. You should have a good QuickBooks expert take a look at your system — this takes someone with advanced knowledge of the system who specializes in data file repair and network setup. I just upgraded to QBES We have had some issues over the past year, and I am looking for someone other than the phone support through Intuit to help me.

My wife took over as office secretary and is using QB The former secretary had a memorized report for inventory That she ran weekly.

When my wife added 2 new inventory items, those item and their inventory numbers do not show up in the memorized report. She had these new inventory items listed under an hte account number that already appears on this report.

Do you know why these new items do not show on the memorized report? Thank you. Hard to say without knowing what report — and probably without having hands on the file. The details could make a difference. Quick question,if you want to create a directors current account in quickbooks will you classify it under bank,equity or liability.

It appears that newer customers are appearing at the top and eventually the balance of the customers are listed alphabetically. I do not have this problem with my payable reports. It can be done in some cases but you may need some help.

It depends on what you have, and what you want to go back to. And, why?

Transactions Missing When Reconciling Your Account

Few updates are worth rolling back from, in the long term. Hi Charlie — nice website, thank you. I use QB for Mac and encounter an annoying fault with the format of all the on-screen reports. After I drill-down, view gor make a change to a transaction, and then return quicknooks the report, the font-size is always reduced. This occurs on the standard reports as well as the memorized ones. Hi Charlie. This is a nice website. We have been using Quickbooks since We have just now run into the problem that Quickbooks only allows 10, jobs, and we have reached that level.

I called and was told we had to upgrade to Enterprise Pro and that would fix the problem. We spent hours doing that. Only to find the Enterprise Pro has the same job number limitation. Have you any suggestion? We track our jobs by a specific number and tie that number to the invoice and then track it through payment.

If you run the program and press the F2 key, a window should open. The limit to names in QuickBooks Pro and Premier is 14, That is a different issue — that is limited to 10, entries, even in Enterprise.

Double-entry accounting: Why are my transactions entered twice?

Yes, the Job Type table deposits I know it are limited to 10, So my question was if there was anyway to the around the issue. But in the interim, I figured out how to do a 2010 for our company for will help, at least in the quickbooks term.

It really is like a sub-customer. See more videos December 3, By Register Bell. November 14, By Haley Bell. Double-entry accounting: Why are my transactions entered twice? October 19, appearing Debi Calvet. Filed Under: AccountsGetting NotMacNew to QuickBooksQuickBooks EssentialsSquare One Tagged With: accountingaccounting fieldaccounting systemsaccounts receivablebankbank accountsbankingbusiness accountdebits and creditsdeposit accountdouble entry accountingdouble-entryexpense accountfinancegenerally accepted accounting principlesmacpayment systemsquickbooks.

About Debi Calvet Debi Calvet was a small-business owner for nearly 14 years, most recently co-owning a creative-services firm that developed brand identity, Web sites, and promotional and advertising materials for other businesses. What is Little Square? Need help? We're here for you! Our users and the QuickBooks for Mac team monitor this forum daily.

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